How to secure your employee's Smart Working devices Fortify your Virtual Office with a comprehensive list of IT Security best practices to protect your COPE and BYOD devices

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In the contemporary landscape of work, the paradigm has shifted, and smart working has become the new norm. With the flexibility it offers, empowering employees to work remotely using their own devices, smart working comes with a unique set of cybersecurity challenges. As the custodian of sensitive data, ensuring the security of your employees' smart working devices is paramount.

In this article, we'll explore 10 practical strategies to fortify the virtual office against cyber threats that will definitely help you to secure your employee's smart working devices, thus protecting your organization from bad behaviors and potentially harmful threats. However, even if most of these best practices can be followed with common sense only, you'll likely need some professional aid to effectively implement them: for that reason, we strongly suggest seeking the help of a good IT Security company and/or ensure that your internal IT staff has been trained by attending online courses and online masters in cyber security.

1. Establish a clear Bring Your Own Device (BYOD) Policy

A comprehensive BYOD policy serves as the cornerstone of secure smart working. Clearly define the acceptable use of personal devices for work-related tasks, outlining security expectations and potential consequences for non-compliance. Educate employees about the risks and responsibilities associated with using their devices for work.

2. Implement Device Management Solutions:

Employ device management solutions to gain control and visibility over the smart working devices connected to your network. These solutions enable organizations to enforce security policies, remotely wipe data in case of loss or theft, and ensure that devices comply with security standards.

3. Enforce Strong Authentication

Weak or easily guessable passwords are an open invitation to cyber threats. Encourage the use of strong, unique passwords and implement multi-factor authentication (MFA) wherever possible. This adds an extra layer of security by requiring users to verify their identity through multiple means, such as a password and a mobile authentication app.

4. Regular Software Updates and Patch Management

Outdated software is a breeding ground for vulnerabilities. Establish a routine for regular software updates and patch management on all smart working devices. This includes operating systems, applications, and security software. Automated updates can streamline this process, reducing the likelihood of oversight.

5. Encrypt Sensitive Data

In the event of unauthorized access or a device being lost, encryption acts as a robust defense mechanism. Ensure that sensitive data stored on smart working devices is encrypted, protecting it from potential breaches. Full-disk encryption is particularly effective in safeguarding the entirety of the device's data.

6. Educate Employees on Cybersecurity Best Practices

The human element remains a critical factor in cybersecurity. Conduct regular training sessions to educate employees about the latest cyber threats, phishing tactics, and best practices for smart working security. Awareness is the first line of defense against social engineering attacks.

7. Secure Home Networks

Smart working extends beyond the confines of the corporate network. Encourage employees to secure their home Wi-Fi networks with strong, unique passwords. Implementing Wi-Fi encryption (WPA3) and regularly updating router firmware adds an extra layer of protection to the home network.

8. Remote Access Security

If employees access corporate resources remotely, ensure that remote connections are secured through virtual private networks (VPNs) or other secure channels. This prevents unauthorized access and eavesdropping on sensitive communications.

9. Endpoint Security Solutions

Deploy robust endpoint security solutions that provide real-time protection against malware, ransomware, and other malicious threats. Regularly update and monitor these solutions to ensure they are effective against the evolving threat landscape.

10. Incident Response Plan

Prepare for the worst-case scenario with a well-defined incident response plan. Outline the steps to be taken in the event of a security incident, including reporting procedures and communication protocols. A swift and coordinated response can minimize the impact of a security breach.


In the era of smart working, securing your employees' devices is not a luxury but a necessity. By adopting a proactive and comprehensive approach to cybersecurity, organizations can create a resilient virtual environment where employees can work safely and confidently, knowing that their devices are shielded against cyber threats.

About Alice

Layout designer, SEO & marketing analyst. Since 2010 is also a junior developer, working on the web site back-end infrastructure of some italian press companies. She also actively manages a number of social pages (Facebook, Twitter, LinkedIn) for some IT companies and press agencies.

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